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    Forbes
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    10 Tips To Make Weekly Meetings Useful For Your …

    How To Host an Effective Staff Meeting (17 Do's and …

    Staff meetings can help align and motivate teams if they're efficient and positive. The agenda you set for the meeting and the way you conduct it can be influential to team members. Understanding how to conduct a team meeting may enable managers and supervisors to use this tool wisely to empower their teams.In this article, we discuss the benefits ...

    Indeed

    Build morale

    Getting the entire team together can help develop a positive atmosphere by allowing everyone an opportunity to interact and discuss their various efforts and successes. This can be especially beneficial if most team members work independently. You can also use staff meetings to recognize individuals for special achievements and hard work, which can boost employee engagement and satisfaction.Related: How To Boost Low Morale in the Workplace

    Share important information

    Staff meetings serve a practical purpose by offering you an opportunity to share important updates with the entire team at once. You can update everyone on company news and share the status of projects. It also gives employees a chance to ask questions that may benefit the entire team, like asking for clarification on the process to request time off. Additionally, if your team starts using a new system or program, a staff meeting can be an effective time to train everyone on it at once.Related: Q&A: How To Train Someone in the Workplace

    Encourage employee feedback

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    1. Develop an agenda

    Determine the purpose of the meeting and plan out the key topics you want to cover in the meeting. Include this agenda with the meeting invitation so people know what you plan to talk about and can come prepared. If yours is a regular staff meeting, establish a standing agenda comprising items you always plan to discuss. For example, you might always begin by sharing successes from the previous week, then move into project updates from every team member.Read more: 9 Tips for Setting an Agenda for a Meeting

    2. Send a meeting invitation

    Once you know what you want to discuss, send the team an invitation in writing so they can set aside the time on their schedule. If your team uses shared calendars, you might send a calendar invite so everyone can make a reservation. Share the agenda, time and location. If the meeting is virtual, include a link that team members can join. If you have a recurring meeting at the same time each week, it's often efficient to send one recurring invitation instead of a unique one each week, and you can update the details and agenda every week if you want.Related: How To Invite Others to a Zoom Meeting

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    12 do's for an effective staff meeting

    Below are 12 things to do in your meetings: 1.Celebrate accomplishments. Always take a few minutes to recognize team members who achieved notable goals in their position. This sets a positive tone for the meeting. 2.Be brief. Try to be economical with time. This allows employees time to focus on their own tasks. 3.Start on time. Starting on time can encourage team members to arrive on time. It also helps you establish a professional atmosphere. 4.Take a break if necessary. If your meeting is longer than an hour, offer attendees a break. This allows them time to stretch, use the restroom or have some water. 5.Set an example. Act professionally and show respect to attendees to build trust. Try to embody the behavior you request of team members. 6.Show enthusiasm. Speak energetically about topics you consider important. This may get team members excited about them, too. 7.Encourage participation. Ask team members what they think frequently. This may ensure the meeting is a conversation instead of a lecture. 8.Be wary of time zones. If some of your team is remote, consider time zones when choosing a meeting time. Try to select a time that's convenient for everybody. 9.Have fun. Staff meetings can offer an opportunity to bond and have fun. Consider including a brief game or a silly icebreaker. 10.Send a follow-up email. You could remind the team of important topics discussed by sending a …

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