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    Sample Letters and Templates
    https://www.lettersandtemplates.com › letters › pdf › warning-letter-for-poor-or...
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    Warning Letter For Poor Or Unsatisfactory Performance

    How to write an employee performance letter?
    The first part of your employee performance letter starts with a salutation. You can begin by addressing the recipient of the letter with a formal greeting such as "Dear Mr. Perez." This lets the employee know that the following information applies to them. Related: Writing Salutations for Letters: Tips and Examples 2.
    indeed.com
    How To Write an Employee Performance Letter (Wit…

    When supervising many employees in a company, sometimes the most efficient way to give them feedback on their work is to provide them with employee performance letters. You can write them yearly or more frequently, depending on the number of employees in your company. Providing your staff with your professional reviews provides honest feedback of t...

    Indeed

    An employee performance letter is a letter written by an employee's supervisor that assesses their job performance since their last employee review. Receiving a performance letter allows employers to recognize employees their contributions to the success of the company. It also shows employees areas they can improve in and may provide suggestions o...

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    There are a few different scenarios in which a manager would write a performance letter for their employee:

    •Taking the place of a formal review: If there is no formal performance review with a supervisor, often the supervisor writes a review instead. It covers topics such as what the employee's noticeable strengths and weaknesses have been since their last review.

    •Recognizing an achievement: Managers can also write performance letters to recognize an employee for an accomplishment as a way to acknowledge the employee formally.

    •Sending a warning: Prior to sending a warning letter, a supervisor usually has an informal discussion with an employee about their behavior in the workplace. If their performance doesn't improve, some managers choose to send a reprimand or warning letter as a formal follow-up before they take more serious actions.

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    1. Begin with a standard salutation

    The first part of your employee performance letter starts with a salutation. You can begin by addressing the recipient of the letter with a formal greeting such as "Dear Mr. Perez." This lets the employee know that the following information applies to them.Related: Writing Salutations for Letters: Tips and Examples

    2. Explain the reason for the letter

    The first paragraph after the salutation introduces the reasoning behind the performance letter. It's important to discuss why a letter is necessary so the employee understands the situation. For instance, you might write, "In lieu of in-person reviews this quarter, we have decided to provide written evaluations of your recent job performance." After explaining the reason for the letter, you can also include the dates of the performance period in which you're writing.

    3. Provide numerical ratings

    If you're writing a general job performance letter, you may want to include a scoring scale that explains what each numerical value means. For example, i…

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    Here is a sample employee performance letter template you may consider looking at when creating your own letter:Dear [Recipient],[Write a short introduction paragraph explaining your reason for writing the performance letter and introducing the scoring guide you plan to use to rate their performance.][Scoring number]—[Explanation of what that number represents in relation to their performance.]

    [Scoring number]—[Explanation of what that number represents in relation to their performance.]

    [Scoring number]—[Explanation of what that number represents in relation to their performance.][Job performance category]—[Numerical score]: [Brief explanation of why you gave that score]

    [Job performance category]—[Numerical score]: [Brief explanation of why you gave that score]

    [Job performance category]—[Numerical score]: [Brief explanation of why you gave that score][Include general comments you have about their overall performance in the categories listed above. You can include specific instance…

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