Provide evidence: Use data, research, or other evidence to support the decision or action being justified. Address objections: Anticipate any potential objections and address them in the letter. Proofread: Check the letter for spelling and grammar errors, and make sure it is well-organized and easy to read.

Have you realized wrong the information given in a particular document and you want to change it? Check out a sample correction letter in an email format that you can use to write a polite and concise letter.

Begin with an apology that refers to the offense. Mention any specific steps taken to correct the problem, if applicable. Acknowledge the reader's frustration, if appropriate. If your apology concerns an error or omission you were unaware of, thank the reader for bringing it to your attention.

For Late Submission of Documents. Dear [Sir / Madam] You were supposed to receive some documents regarding [Subject] on [00 / 00 / 0000]. I wish to apologize for my late submission of the documents, due to [Cause of delay].

If you find yourself needing to apologize for something at work, it may be best to review some explanation letter for a mistake at work templates to get a better idea of the verbiage you should use. Read over the example and writing tips to help you craft your own effective letter.