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Power Automate allows you to create automated workflows for document or process approvals. This can be integrated with various services like SharePoint, Dynamics 365, Salesforce, and more1.
Example: Creating an Approval Flow for Vacation Requests
Create a SharePoint Online List: Columns: Title, Start Date, End Date, Comments, Approved (Yes/No), Manager Comments.
Create an Automated Cloud Flow: Sign in to Power Automate. Select My flows > New flow > Automated cloud flow. Name your flow and select the trigger When an item is created - SharePoint. Configure the trigger with your SharePoint list details.
Add Actions: Get My Profile: Add the action Office 365 Users - Get my profile (V2). Start and Wait for an Approval: Add the action Approvals - Start and wait for an approval. Configure it with the necessary details like Approval type, Title, and Assigned To^1^. Send Email on Approval: Add the action Send an email (V2) in the If yes branch to notify the requester. Update SharePoint List on Approval: Add the action Update item - SharePoint to update the list with approval comments. Send Email on Rejection: Add the action Send an email (V2) in the If no branch to notify the requester of rejection. Update SharePoint List on Rejection: Add the action Update item - SharePoint to update the list with rejection comments.
Save and Test Your Flow: Save your flow and create a test vacation request in your SharePoint list. The flow will trigger, sending approval requests and updating statuses based on responses^2^.
Create and test an approval workflow with Power Automate
- With Power Automate, you can manage the approval of documents or processes across several services, including SharePoint, Dynamics 365, Salesforce, OneDriv…
- To create an approval workflow, add the Approvals - Start and wait for an approval action to any flow. After you add this action, your flow can manag… See more
- Here's an overview of the flow we'll create and test:
- The flow performs the following steps:
- 1.Starts when someone creates a vacation request in a SharePoint Online list.
- 2.Adds the vacation r… See more
- 1.Sign in to Power Automate.
- 2.Select My flows in the left-side navigation pane. See more
- 1.Give your flow a name.
- 2.Under Choose your flow's trigger, select When an item is created - SharePoint, a…
- 3.On the When an item is created card, select the Site Address and the List Na…
- The Site Address an… See more
- To complete this tutorial, you must have access to:
- •Power Automate.
- •A SharePoint Online list.
- •Office 365 Outlook and Office 365 Users account. See more
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