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- Documents that should be included in an employee personnel file1234:
- Employee name and address
- Employment agreements
- Noncompete and nondisclosure agreements
- Employee Handbook signature page
- Onboarding documents
- Termination documents
- IRS tax withholding forms: W-4s and/or W-9s
- Payroll and compensation information
- Contracts or agreements
- Employment application
- Resume
- College transcripts
- Test documents used by an employer to make an application decision
- Copy of driver’s license, if required for the position
- Employment offer letter
Learn more:✕This summary was generated using AI based on multiple online sources. To view the original source information, use the "Learn more" links.There are some documents that all employee personnel files should have, including:
- Employee name and address
- Employment agreements
- Noncompete and nondisclosure agreements
eddy.com/hr-encyclopedia/employee-file/The legal documents that every employee personnel file must have are: IRS tax withholding forms: W-4s and/or W-9s Payroll and compensation information: Any paycheck or pay card data Contracts or agreements: Non-compete agreement, an employment contract, or an agreement relating to a company-provided car or business credit cardfitsmallbusiness.com/personnel-file/The Personnel File should include the following: EMPLOYMENT RECORDS Employment application Resume (clean copy without notes) College transcripts Test documents used by an employer to make an application decision Copy of driver’s license, if required for the position Employment offer letter (signed by the employer and the employee)www.hrknowledge.com/wp-content/uploads/2017/0…You must keep a copy of the following employee records by law. Make sure you include them in your HR compliance checklist: Basic employee information: Name, address, phone number, and emergency contact details IRS tax withholding forms: W-4s and/or W-9s Payroll and compensation data, as detailed above Contracts or agreements, as detailed abovefactorialhr.com/blog/employee-files/ - People also ask
What Documents Should Be Included in an Employee File?
As we have already seen, there are some employee documents that you must keep in your employee files by law and others that are advisable. It’s a good idea to regularly review the employee records you maintain whenever you are conducting an HR audit. You must keep a copy of the following employee … See more
An employee file contains a range of documents spanning the entire employee lifecycle, from hiring right through to when an employee leaves your company.Some documents are … See more
As we have just seen, the best way to ensure company audit compliance is to use a reliable electronic document management system (EDMS), also known as an HR electronic … See more
Rather than using a traditional HR filing system, the safest, most reliable method of keeping employee personnel files in one place is using a … See more
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