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- A personnel file is a paper or electronic folder kept for each employee, containing HR and payroll documents that cover the entire employment lifecycle, from offer letters to performance reviews and termination paperwork1. When organizing personnel files, consider which documents to store, choose a filing method, format the documents, determine who can access the files, and create a file retention policy2.Learn more:✕This summary was generated using AI based on multiple online sources. To view the original source information, use the "Learn more" links.A personnel file is a paper or electronic folder kept for each employee—new, existing, and past—that contains HR and payroll documents. The documents within an employee personnel file should cover the entire employment lifecycle, from offer letters and W-4 forms to performance reviews and termination paperwork.fitsmallbusiness.com/personnel-file/
How to organize personnel files
- 1. Determine which documents to store Review company policy, federal law and state regulations to learn which documents to include in a personnel file. ...
- 2. Choose a filing method ...
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